Frequently Asked Questions

  • What is the difference between Virtual Data Rooms and other file sharing platforms?

    Other file sharing platforms might advertise that they are secure, but the reality is that they lack the degree of security and sophistication required to keep business-critical files safe.

    Virtual Data Rooms (VDRs) are designed specifically for due diligence and for sharing highly-sensitive business information. VDRs have carefully-chosen features that allow you to streamline the collection and management of business-critical files during M&As and other important business-critical events. VDRs are very sensitive to compliance needs of business transactions and are acutely aware of the audit reports needed by FINRA and/or the SEC as it relates to access and availability of information in a financial M&A or fundraising transaction.

  • What is Due Diligence?

    Due diligence is the phase of a deal in which a buyer or investor thoroughly reviews the seller or target entity’s essential business documentation to, prepare a letter of intent, come up with an adequate estimate of its value, finalize an asset or stock purchase agreement and / or review associated transaction documents.

  • Why are Virtual Data Rooms used in M&A deals?

    M&A deals often involve the sharing of highly-sensitive business information that, if leaked, could jeopardize the deal altogether.

    Virtual Data Rooms (VDRs) provide companies with a secure online environment where they can easily collect and share business-critical files.

    Not only do VDRs help streamline the process of document collection, but they are also equipped with security features (such as automatic encryption, granular permissions controls at the file level, etc.) that facilitate the secure sharing of sensitive information with multiple parties having different needs.

  • Which Industries use Virtual Data Rooms and Why?

    Virtual Data Rooms (VDRs) are extensively used in the following industries:

    • Investment Banking: VDRs help investment banks streamline due diligence.
    • Accounting and Legal Firms: VDRs help CPAs and attorneys with document collection, organization and management of client documents related to tax preparation, audit, exit planning, estate planning, real estate transactions and financial transactions.
    • Litigation: Legal firms use VDRs to share privileged information with clients, legal teams, and 3rd parties related to criminal and civil litigation.
    • Corporate: VDRs help corporations share all sorts of confidential information with ease.
    • Funds and Private Equity: Funds and PE firms rely on VDRs to communicate and collaborate with limited partners, portfolio companies and auditors.
    • Biotech/Pharma: Biotech and pharmaceutical companies use VDRs to securely share intellectual property and clinical trial data with 3rd parties.
    • Energy and Mining: Energy and Mining companies depend on VDRs for M&A deals, joint ventures, environmental audits, and bid managements.
  • What makes some Virtual Data Room providers better than Others?

    Good virtual data room providers are dedicated to providing their clients with an experience that is TAILORED to fit their needs perfectly.

    Not only do good providers continually upgrade their services with the latest technology and security features, but they also make sure to provide users with the custom features they need to effectively manage and share their business-critical documents.

    Lastly, a good provider also has a dedicated customer support team which is unparalleled in its ability to provide clients with the kind of rapid support they need and expect!

  • What should I look for when choosing a Virtual Data Room provider?

    Here are the main things you need to look for when choosing a Virtual Data Room provider:
    - Security
    - Ease-of-Use
    - Document Access Controls
    - Reports to Track User Activity
    - 24/7 US Based Customer Support
    - Proven Track Record

  • "I've been doing this for 10 years and I'm so excited about Vault Rooms! It's going to be a game changer!" Patricia Dowdy - Charlotte's Premier Restaurant Brokerage Firm

  • Vault Rooms allowed us to quickly and securely deliver documents to our customers. the service is easy to get setup and didn't require us to purchase servers or any software. Tony Rosales - Director of IT Operations - Networx, Inc. / Nevada

  • In a world where business partners can be in different cities, states or even countries and where closing any financial transaction demand an ever increasing degree of due diligence and documentation, the ability to virtually share materials with multiple parties all having different needs (access, edit rights, etc.) is invaluable. In this way, Vault Rooms is a critical tool in my business. I highly recommend it! Michael Carney - Business Development Associate - Upfront Ventures